November 13, 2014
President– Call to Order
Motion to approve minutes from the previous meeting is made, vote is taken and approved.
Thanks for all who volunteered at the Dutchtown Marching Festival.
Showcase in Lafayette was a success with the band receiving all 1’s.
Ms Bell– Very proud of the students at Showcase and their scores.
Hand out is given about the Chicago Trip…will discuss the trip based on 150 students attending, please refer to hand out.
-The non-refundable deposit will pay for busses and event fees.
Mr. Modenbach– The NON-REFUNDABLE DEPOSIT will lock in the costs now. We are not set up for online payments. Deposits are only for the students now. Chaperones will be determined late and their deposits will be due at a later date. The current Chaperone to student ratio is 1:8. The students will choose their own room mates. Room estimates are based on 4 per room.
Winter Guard auditions were held and 23 students were accepted into WG. Practice will start in December and the first competition will be in late January.
Ms Bell– 7 students made Southeast Honor Band with 5 going.
Every student will be marching for the Christmas Parade on December 14th, that also includes CG.
Vice President– nothing at this time
Treasurer – we are done w/ concessions and are $600 short on what was budgeted.
Secretary– will send Allen and Ms Bell minutes and copies of Band Trip info.
Administrative Assistant– Trip is separate for the band fees. Checks should be made out for the Chicago trip to Sound Board and fee payment to DTHS band (please include the students name on any check you send in).
Statements were sent out to those who owe more that $75 for fees.
All fees must be paid first in order to go to the Chicago trip. The only exception is the deposit. The deposit will be accepted to hold your spot, but any additional money paid must go toward unpaid fees first, then the trip.
Trustee (Patrick)- compiling a list of service hours to turn in. All football games are entered, but wtill working on the marching festival. If anyone has not sent in their hours from the festival or any other money making event, please do so.
Fundraiser pick up will be on Tuesday November 18th from 4-6.
Auxiliary- Our Laser Tag fundraiser brought us $520. We are still accepting cookbook pre-orders for $10 each book. The indoor WG competition is scheduled for Saturday, March 7th at DTHS.
Festival– (TIM) Thanks to everyone who helped out
Concert– still need a chair
Concessions- not present
Hospitality– we need snacks for our pre-meeting Social
Fundraising– possibly ideas include…City Bucks, fish fry, cup/tumbler sale….We are planning another sheet sale, possibly in January.
PR- we have received great press coverage for the festival and showcase. The band and boosters appreciate all the coverage Roxanne has brought to our organization.
Uniforms- Students will wear Concert uniforms for concert. They will turn them in and pick up their marching uniform for the Christmas parade.
Spirit– Some “Bling” shirts are in. The DT Sound order will be at the next meeting. Patches are in and sorted and we still have some festival shirts available…We have been asked about “show shirts”, we will have them next year for our show.
Rose Childress– has posted pictures from Showcase. You can contact her for high-resolution copies if you wish.
Motion to adjourn is made, a vote is taken and motion is passed….Meeting is adjourned.