Constitution
and by-Laws
Association
The name of this non-profit organization is the
Dutchtown High School Band booster Association (referred to as the
“Association” within this document).
Article
II – Objectives
The objectives of the DTHS Band
Boosters are:
Section 1. To promote and maintain an
enthusiastic interest in the various components of the DTHS Instrumental Music
Department.
Section 2. To build and maintain a volunteer booster
organization whose goal is to support and promote all phases and activities of
the DTHS Instrumental Music Department under the guidance of the DTHS Band Director.
Section 3. To work with the staff of the DTHS Instrumental
Music Department, DTHS School Administration, and Ascension Parish School Board
to enable this Department to achieve and maintain the highest possible degree
of efficiency.
Section 4. To organize and participate
in fundraisers to provide monetary support to the DTHS Instrumental Music
Department for projects and/or activities.
Section 5. The Association shall strive to create and promote a
positive and safe environment for all students involved in the DTHS
Instrumental Music Department under the guidelines of the Ascension Parish
School Board and any State or Federal Law.
Section 1. The fiscal year for the year for the
organization is June 1st through May 31st.
Section 2. The membership of this organization shall not
be limited. Anyone interested in
becoming involved in achieving the objectives of the organization shall be
eligible to join, without regard to race, color or creed. All Parents and Guardians of any student
enrolled in a course in the Instrumental Music Department shall automatically
become a member of the Association.
Section 3. Annual dues shall be an amount specified and
approved by the executive committee and may be amended by a majority vote for
the next school year.
Section 1. Regular Business Meetings shall be held on
the second Thursday of each month. These
meetings shall be conducted at the DTHS Band Room at times scheduled by the
executive committee.
Section 2. The Executive Committee may designate an
alternate place/time. In the later case,
members shall be notified in advance of such change.
Section 3. Special meetings may be called by the President as
deemed necessary.
Section 4. The Executive Committee shall meet prior to
the regularly scheduled monthly meetings for the purpose of creating an
agenda. Any member wishing to place an
item on the agenda must notify an Executive Committee Member/DTHS Band Director
to the regularly scheduled monthly meeting.
Section 5. Meetings shall be governed with the
procedures set forth in these By-Laws.
If not covered in these By-Laws, “Robert’s Rules of Order” shall
prevail.
Section 1. The officers of the organization shall be as
follows:
Presidents
(elected)
Vice-President
(elected)
Secretary
(Appointed)
Treasurer
(Appointed)
Public
Relations Vice-President (elected)
Trustee
(Elected)
Trustee
(Elected)
Section 2. Officers shall be elected to One-year terms,
but cannot serve more than three consecutive terms in the same office and will
receive no compensation from the Association.
Section 3. Appointed officers terms are for one year and may
receive a stipend as approved by the executive committee and general
membership.
Section 4. The elected officers of President and Vice-President must
be a parent or guardian of a student enrolled in the Instrumental Music Program
at DTHS.
Section 4. Nominations and elections for office for the
school year shall be conducted in the month of April for the upcoming school
year. Terms of all offices are from June
1 to May 31.
Section 1. The President and/or DTHS Band Director may
appoint special committees to accomplish the objectives of the Association.
Section 2. Committee Chairmen will be appointed by the
President and approved by the Executive Committee.
Section 1. The Constitution and By-laws may be amended
by a two- thirds majority vote of the members present at any regular meeting.
Section 2. The amendments must have been presented at
the preceding regular meeting of the organization and the membership notified
of the changes, the place, date and time of the vote.
Section 3. Members shall receive mailed notification
concerning proposed changes to these By-Laws prior to the meeting during which
such action is to be taken.
Section 1. The Treasurer of the Association or designee shall
present a financial statement at the initial meeting of the school year and at
each meeting thereafter.
Section 2. All checks, drafts, notes of the Dutchtown
School Band Booster Club shall be signed by the DTHS Principal and Selected
Executive Committee Member.
Section 1. Ten members shall constitute a quorum for the
purpose of conducting meetings, at which one director must be present. Special meetings of the Board may be called
by the President, Band Director, or by majority of the members of the Executive
Board at any time.
Section 2. Election of an officer shall require a vote
of a least fifty-one percent of the votes received from the general membership
of the Association.
Section 1. The Dutchtown High School Band Booster
Association is a nonprofit organization created solely for the objectives
stated above. No officer or member, past
or present, shall at any time have claim against the
Association nor any interest in any funds, equipment or property that
has been or may have been acquired by the club.
Section 2. Any funds, property, or equipment acquired by
the Association for the band department shall become property of the Ascension
Parish School Band. In the event that
the Association should be dissolved or cease to function at any time, all
accumulated funds, equipment, and property shall be turned over to Dutchtown
High School subject to the condition that they be used for the purpose for
which they were acquired.
Section 1. The President shall preside over meetings of
the organization. The President and/or
Director(s) shall appoint all Committees.
The President shall be an ex-officio member of all committees.
Section 2. The Vice-President shall assume all duties of
the President in his/her absence.
Section 3. The Secretary attend to correspondence and
record keeping for the Association and assist the Band Director as needed in
similar functions to achieve the goals of the DTHS Band Department.
.
Section 4. The treasurer shall receive all funds due the
organization, deposit said funds with a federally insured banking institution,
and make only approved disbursements directed by the organization. The Treasurer shall keep and maintain a
monthly financial report and present said report at the regular meeting of the
organization. All disbursement checks
must be signed by one of the Principals of DTHS and an elected Executive
Committee member.
Section 5. The Public Relations Vice-President shall
coordinate/publish public announcements of association functions/activities in
the local media, record club and band activities, and organize a DTHS Band Department
scrapbook. This officer will also be
responsible for recording and retaining the minutes of all association
meetings.
Section 6. The Trustees shall assist the executive committee as
requested. These positions are in place
to assure orderly continuance of the executive committee.
Section 2. The Executive Board shall have general management of the affairs of the organization, and the authority to spend not more than $2,500 of the organization’s funds outside of a monthly meeting.
Section 3. The disbursement of funds under Section 2 shall require a majority approval of the entire Executive Committee.
Section 4. Expenditures of less than 10% of the budgeted allotment for each budget item can be made with the President and Treasurer’s approval.
Section 1. A Nominating Committee consisting of one member of the Executive Board and two members from the general membership shall be appointed by the President at the February meeting. The Past President, if available, shall act as Chairman with no vote.
Section 2. Nominations will be made by the committee, as well as the general membership, at the March meeting. Final officer nominations will be announced at the April meeting.
Section 3. Officers are to be elected by vote of the general membership at the May meeting.
Section 4. An elected officer’s position, which becomes vacant, shall be filled by an appointment of the Executive Board. The appointee will serve the unexpired term.
Article IV – Fundraisers and
Project Expenditures
Section 1. Approval will be obtained by the organization from the School Administrator for fundraisers to be scheduled where students are involved.
Section 2. No expenditures by the organization for capital improvements to the physical plant of DTHS shall be authorized until first approved by the School Administrator, who may at his discretion, also require approval by the School Board.
Article V – Budget
Section 1. A Finance Committee will be appointed by the President(s)/Director(s) to develop an annual budget.
Section 2. The budget may be changed by the financial committee and executive board.
Section 3. A yearly budget and financial report shall be submitted to the general membership at the Booster Association’s first general membership meeting of the school year.